Free template

Travel Itinerary Template for Google Sheets

Shobhit Shrivastava · Founder

What’s inside

  • Day Planner tab — one column per day, morning / afternoon / evening rows, frozen headers so they stay put as you scroll on mobile
  • Bookings tab — flight confirmation & PNR, seat, hotel check-ins, car rental, emergency contacts
  • Budget tab with live formulas — totals recalculate as you log spending, and a SUMIF "who paid" split settles group costs
  • Category dropdowns and tick-box cells that survive the import to Sheets
  • Packing list (33 items, six categories) and a 12-item pre-trip checklist
Google Sheets — make a copyOne click · lands straight in your DriveOpens in a new tab — sign in to Google, then click "Make a copy".Open a filled example in Google SheetsA real 7-day Japan trip, every tab populatedOpens in a new tab — sign in to Google, then click "Make a copy".Prefer Excel? Get the .xlsx versionThe same planner as a downloadable workbook

Made a copy but it didn’t open? It’s saved in your Google Drive — find it in Drive.

Rather not fill it in yourself? Answer eight quick questions and our AI writes the whole itinerary for your destination — day-by-day plan, budget, food guide — then exports it in this exact format. Free, no signup.

Generate my itineraryNot sure where to go? →See a finished example →

Google Sheets is the only format where the budget tab recalculates itself as you log spending, using a SUMIF formula that also splits costs by who paid. That alone makes it worth picking over a plain doc for any trip with more than one person.

The Day Planner tab gives each day a column with morning, afternoon, and evening rows. The Bookings tab has one row per confirmation, with fields for PNR, seat number, and hotel check-in time.

A look inside the Google Sheets template

Google Sheets travel itinerary template open in Google Sheets, with all six tabs along the bottom
The real Google Sheet — six tabs, one click to copy into your Drive.
Day-by-day planner grid with a column for each day
Day Planner tab: a column per day, frozen headers.
Budget tab with auto-calculating totals and a who-paid split
Budget tab: live totals and a who-paid split for groups.

How to get it into Google Sheets

  1. 1Click "Make a copy in Google Sheets" above — Google shows its copy page (sign in if you are not already).
  2. 2Click Make a copy and the template lands in your Drive, formulas and checkboxes included.
  3. 3Rename it for your trip and share it with your travel companions — everyone edits the same copy.
  4. 4Want it pre-filled? "Open a filled example in Google Sheets" copies a finished 7-day Japan trip into your Drive. Need a file instead? The Excel version downloads as a workbook.

Editing tips

SUMIF does the group split automatically

Enter a name in "Paid by" and the Split by Traveler table updates who owes whom.

Enable offline before you board

In the Sheets app, tap the three-dot menu on the file and choose "Make available offline".

Add days with a right-click

Right-click any day column and choose "Insert 1 column right"; the frozen header row carries over.

Frequently asked questions

Is this Google Sheets itinerary template really free?

Yes. One click makes a copy in your Drive — no email gate, no watermark walls. Prefer a downloadable file? The Excel version is a plain .xlsx.

Do the formulas work in Google Sheets?

Yes — the copy is a native Google Sheet; the budget totals (SUM) and the who-paid split (SUMIF) are plain spreadsheet formulas that work identically in Sheets and Excel.

Can several people edit it at the same time?

Once it is in Google Sheets, yes — share it like any Sheet and the whole group can fill in days, log spending, and tick off packing items simultaneously.

Can I get this template already filled in for my destination?

Yes — free either way. Answer 8 quick questions and the AI fills the same template with a complete day-by-day itinerary for your destination, ready to open in Google Sheets.

Does it work as a vacation planner or trip planner, not just an itinerary?

Same tabs, whichever you call it. Plan a weekend on two day columns or a month across thirty, track spend on the Budget tab, and pack from the checklist — a vacation planner and a trip itinerary want the same structure.

Get the Google Sheets template

Google Sheets — make a copyOne click · lands straight in your DriveOpens in a new tab — sign in to Google, then click "Make a copy".

New templates, straight to your inbox

We add formats and occasion planners regularly. Leave an email and we'll send new templates and practical trip-planning tips — no spam.

Other formats

Excel template · Word template · Google Docs template · PDF (printable) template · Notion template

Planning a specific kind of trip?

Bachelorette itinerary template · Disney trip itinerary template · Girls trip itinerary template

Keep planning

Google Sheets vs AI trip planning · 11 Wanderlog alternatives compared · Sardinia travel guide · Weekend getaways by city

Prefer it already planned? Browse 100+ ready-made itineraries — every one exports to PDF, Excel, Word, Google Sheets and Google Docs.