Free template
Travel Itinerary Template for Google Sheets
Shobhit Shrivastava · Founder
Made a copy but it didn’t open? It’s saved in your Google Drive: find it in Drive.
Rather not fill it in yourself? Tap through 8 quick cards and get the whole trip planned for your destination. Free, for now. No sign-up.
- Made for your trip: Built around who is going, your interests, pace and budget
- Real places: Every stop checked against real venue data, and closed places swapped out
- Booking checklist: What to book and how far ahead, from flights to stays
- Day by day: Times, travel between stops and a budget
- Local guides: What to eat, what to buy and where, and the festivals on your dates
What’s inside
- Trip overview
- A countdown, budget planned vs spent, and a link to every tab
- Day Planner
- One row per stop, with map link, travel time, hours and cost
- Shortlist
- Places you are still deciding on, ranked by priority
- Bookings
- Flights, PNRs, hotels and free-cancel dates in one place
- Budget
- Converts currency, totals itself and splits costs by who paid
- Packing list
- 53 items grouped by category, with checkboxes
- Pre-trip
- Passport, visa and insurance expiry dates, plus a 12-item checklist
A look inside the Google Sheets template
In Google Sheets the budget recalculates itself as you log spending, splits costs by who paid, and the whole group edits one shared copy, which makes it the pick for any trip with more than one person.
The copy lands in your own Drive with nothing to install, works in the Sheets app on your phone, and downloads as an Excel file for anyone in the group who would rather have one.
How to get it into Google Sheets
- 1Click "Google Sheets: make a copy" above. Google shows its copy page (sign in if you are not already).
- 2Click Make a copy and the template lands in your Drive, formulas and checkboxes included.
- 3Rename it for your trip and share it with your travel companions: everyone edits the same copy.
- 4Want to see a finished plan? "Open a filled example in Google Sheets" copies a 7-day Japan trip our AI planner wrote into your Drive (its tabs follow the planner's export, not this template). Need a file instead? The Excel version downloads as a workbook.
Planning a trip with it, tab by tab
- 1Trip tab: type the destination, dates, travelers, both currencies and the exchange rate. Every date on every tab follows the start date, the countdown starts, and the planned-against-spent block fills in from the Budget tab.
- 2Shortlist tab: list the places you might visit with their area, opening hours, cost and a priority, and tick Booked once one is.
- 3Day Planner tab: move the keepers into each day's block, one row per stop, with a map link (type @ and the place name for a place chip), the travel time from the stop before, hours, cost and priority. Leave the buffer row at the end of the day empty.
- 4Bookings tab: one row per flight, hotel or car as each confirmation arrives, with its confirmation number or PNR and a link. Flights add the seat, and flights and hotels the date they are free to cancel until.
- 5Budget tab: set a planned amount per category and type everyone's names under Split by Traveler. Then log each spend in the currency you paid in and pick who paid; totals, the home-currency amount and the split update themselves.
- 6Packing and Pre-Trip tabs: tick the packing list, and fill in passport, visa and insurance expiry dates against the 12-item checklist.
- 7Share the sheet with the group, and in the Sheets app make it available offline before you fly.
Editing tips
SUMIF does the group split automatically
Type everyone's names under Split by Traveler, then pick one in "Paid by" on each spend. The table shows what each person paid, their equal share and a balance, which says who owes whom.
Enable offline before you board
In the Sheets app, tap the three-dot menu on the file and choose "Make available offline".
Add a day by copying its block
Each day is a block of stop rows ending in a buffer row. Copy the block, paste it below the last day, and relabel the date. The formulas reference whole ranges, so totals keep working.
Jump to any tab from the Trip tab
The Trip tab ends in a row of links to the Day Planner, Shortlist, Bookings, Budget, Packing and Pre-Trip tabs. On a phone, tap the name instead of scrolling the tab bar.
How it compares with other free Google Sheets travel templates
Five other free Google Sheets travel templates, each copied and opened to check what it holds. This template is ours, listed as a row like the rest. It is the only one with both a currency conversion and an even who-paid split; infoinspired has the richer dashboard, with charts, and infoinspired, blueplanit and Gather and Go come already filled with a real trip.
| Template | Tabs | Budget totals | Currency conversion | Who-paid split | Filled example | To get it |
|---|---|---|---|---|---|---|
| This template | 7, from Trip to Pre-Trip | Planned against spent per category | One rate you type on the Trip tab | Even share and balance per person | A Japan trip, in the planner's export layout | Free copy, no email |
| infoinspired all-in-one planner | 11, with a dashboard | Plan against actual, with charts | Not built in | A "Paid by" column, no split | A Dublin trip | Free copy |
| blueplanit travel planner | 5, with a how-to tab | One itinerary total | No | Yes, up to 6 people | Prague, Azores, Amsterdam and Japan copies | Free copy; its map view needs a paid add-on after a 7-day trial |
| Gather and Go itinerary | 2: itinerary and lodging | No | No | No | The copy is a filled Iceland trip | Free; File, then Make a copy |
| spreadsheetpoint Basic itinerary | 1 itinerary tab | No | No | No | Business-trip placeholders | Free copy |
| thegoodocs Basic Travel Itinerary | 1 | No | No | No | No | Free; File, then Make a copy |
Checked October 23, 2026 by copying each template; other templates may change after that date.
Frequently asked questions
Is this Google Sheets itinerary template really free?
Yes. Click Make a copy and it lands in your Drive: no email, no sign-up with us, no watermark walls. Prefer a downloadable file? The Excel version is a plain .xlsx.
Do the formulas work in Google Sheets?
Yes. The copy is a native Google Sheet; the budget totals, the currency conversion (through one exchange rate you type on the Trip tab, not a live rate) and the who-paid split use only functions Excel and Google Sheets both support, so they work identically in either.
Can several people edit it at the same time?
Once it is in Google Sheets, yes. Share it like any Sheet and the whole group can fill in days, log spending, and tick off packing items simultaneously.
Can I get this template already filled in for my destination?
Yes. Tap through 8 quick cards and the AI writes a complete day-by-day itinerary for your destination, ready to open in Google Sheets. In Google Sheets, hover a place's map link for a map, the address and directions. Planning a trip is free, for now, and needs no account. Every day is free to read and edit. A one-time $0.99 Trip Pass gets the downloads of that trip to keep offline. The blank templates stay free.
Is this a travel planner template or an itinerary template?
Both. As a travel planner it holds the shortlist, bookings, budget and packing list; as an itinerary it lays out each day. Plan a weekend on two days or a month across thirty: a vacation planner and a trip itinerary want the same tabs.
Does Google have its own trip planner template?
Yes. The Google Sheets template gallery has a travel planner in its Personal section. This one adds a day planner, bookings with free-cancel dates and a budget split by who paid.
Does this Google Sheets template come with budget tracking?
Yes. The Budget tab auto-totals spending and splits costs by who paid with a SUMIF formula, built in from the first copy, no setup required.
Does the template handle trips across time zones?
Times stay as you type them, in each stop's local time. The Trip tab's Know before you go block has a "Time difference vs home" row, so the gap to home sits in one place, not in every row.
Can I share it as view-only or comment-only?
Yes. Click "Share" and pick Viewer, Commenter or Editor for each person; commenters can leave a note on a cell without changing the plan. Everyone you share it with sees every tab, Budget and Bookings included, so put confirmation numbers or costs you want private in a separate copy.
How do I print the itinerary from Google Sheets?
Open the tab, then "File" > "Print". Choose "Current sheet" and "Fit to width" so it fits the page, or pick "Workbook" to print every tab at once.
Can I add the itinerary to Google Calendar?
No. Google Sheets has no built-in Calendar export. The quick route is one all-day event per trip day with the Sheet link in its description; flights and hotel check-ins from the Bookings tab are worth their own events.
How do I add Google Maps links to each stop?
In the Day Planner's Where column, type @ and the place name, then pick the place from the list. The cell becomes a place chip with a map, the address and directions on hover (or a tap on a phone). A pasted Google Maps link works too.
Get the Google Sheets template
Google Sheets: make a copyFree · no email · no sign-up with usOpens in a new tab: sign in to Google, then click "Make a copy".Other formats
Excel itinerary template · Word itinerary template · Printable PDF template · Google Docs itinerary template · Notion template
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Or browse all 136 ready-made itineraries. Every one exports to PDF, Excel, Word, Google Sheets, or Google Docs.