Free template
Family Vacation Itinerary Template
What’s inside
- Seven kid-paced days (big day, pool day, day trip, kids-pick day, and the rest day that saves the week), each stop with its address, travel time, cost and priority, plus a buffer row
- An adults-and-kids overview with the kids' ages, so the plan carries what every booking form asks
- Shortlist tab for the anchor activities and restaurants still up for debate
- A medical block: the nearest hospital for each stay, meds and doses per child, an allergy-card line, and insurance numbers
- Packing with one column per family member covering day-bag snacks, entertainment, the comfort toy and spare clothes, plus a shared carry-on-essentials list
- Budget lines a family trip actually has: activities & tickets, food & snacks, and kids extras
- Bookings tab with a link column and a free-cancel-until date for anything refundable
- Pre-trip checklist that starts with kids' passports and seats together, ends with charging everything
Rather not fill it in yourself? Answer eight quick questions and our AI writes the whole itinerary for your destination (day-by-day plan, budget, food guide), then exports it to PDF, Excel, Word, Google Sheets, or Google Docs. Planning a trip is free, for now, and needs no account. Its first two days are free to read. A one-time $0.99 Trip Pass unlocks the rest of the days and every export for that trip. The blank templates stay free.
A family vacation itinerary fails the same way every time: it is paced for adults. The version that survives real children alternates (a big attraction day, then a pool day; a day trip, then a day the kids pick) and keeps one rest day that every instinct says to trade away.
This planner ships with that pacing pre-labelled, each stop with its address, travel time, cost and priority. A medical block covers the nearest hospital for each stay, meds and doses per child, and allergy details; packing gets one column per family member, the budget has a kids-extras line for the souvenirs and surrender ice creams, and the pre-trip checklist opens with the step that cancels trips: checking the kids' passports.
A look inside the Family vacation template
How to plan the week from it
- 1Download the file, or upload it to Google Sheets so both parents plan from their own phones.
- 2Fill the overview: destination, dates, who is coming, the kids' ages, the budget.
- 3Fill the medical block for each stay (nearest hospital, meds and doses, allergy details) before you fill in a single day.
- 4Book the one big attraction into its day; leave the kids-pick day genuinely unplanned.
- 5Pack from each family member's column first: the day bag decides how travel day goes.
- 6Log spending against the kids-extras line without guilt; it is in the budget on purpose.
Editing tips
Alternate big days and slow days
Children (and their parents) do not recover overnight from a theme park. The pre-labelled rhythm (big day, pool day) is the difference between a holiday and a forced march. Keep it when you relabel.
The kids-pick day is load-bearing
One day where the children genuinely choose buys cooperation for the other six. Put the options in the plan the night before and let them decide at breakfast.
Frequently asked questions
What should a family vacation itinerary include?
Realistic pacing (one anchor activity per day, not three), the sleeping setup confirmed in writing, a day bag packed for the journey, and a budget that expects kids extras. This planner has a labelled place for each.
Does it work for toddlers and teenagers?
The structure does. The difference is what you write in it. Toddler trips live and die on nap-friendly slow days; teen trips on the kids-pick day. The kids' ages field on the overview is there so whoever helps plan (grandparents, the other parent) plans for the right children.
Does it work in Google Sheets?
Yes. Upload the .xlsx to Google Drive and open it as a Sheet; the day labels, budget formulas and checklists carry over. Two parents planning from two phones is the normal mode for this one.
Our trip is longer than a week. Can I add days?
Copy a day's block of rows, paste it below, and relabel the day heading. The layout and formulas do not care how many days you add.
What if a child has allergies or medication?
The medical block has a line for meds and doses per child and an allergy-card line you can screenshot or print. Fill it in before the first day, not after you land.
Get the Family vacation template
Download the family vacation template (.xlsx)Excel or Google Sheets · kid-paced 7-day layoutOther formats
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