Free template
Road Trip Itinerary Template
What’s inside
- Seven pre-labelled legs (departure, a big-drive day, explore days, resupply, the main sight, the final leg); each row logs from, to, miles, drive time, a fuel or charge stop, and the overnight stop with its confirmation number and nights
- A route field on the overview tab (start to end) plus the vehicle, so the rental or service note travels with the plan
- Shortlist tab for the sights, eats and shops along the route that are still maybes
- A fuel budget line that calculates itself from your mileage, fuel economy and the price per gallon
- Budget lines that match the road: fuel, tolls & parking, park passes and activities, and the car itself
- A car-kit and roadside-safety packing section: cooler, paper map, jumper cables, tire gauge
- Pre-trip checklist that starts where breakdowns do: service the car, download offline maps, book the first and last night
Rather not fill it in yourself? Answer eight quick questions and our AI writes the whole itinerary for your destination (day-by-day plan, budget, food guide), then exports it to PDF, Excel, Word, Google Sheets, or Google Docs. Planning a trip is free, for now, and needs no account. Its first two days are free to read. A one-time $0.99 Trip Pass unlocks the rest of the days and every export for that trip. The blank templates stay free.
A road trip itinerary lives or dies on its legs, not its days: how far you drive before the fun starts, where fuel exists on the empty stretches, and which night is actually booked versus "we'll find something". This template is our trip planner re-specced around exactly that.
The week comes pre-labelled leg by leg: a big-drive day, a park-the-car explore day, a slow resupply morning. Each leg logs the from and to, the miles and drive time, a fuel or charge stop, and the overnight stop with its confirmation number and nights, so beds are locked before the sightseeing is. The budget knows what a road trip actually costs: a fuel line that calculates itself from your mileage and mpg, tolls and parking, park passes, and the car itself all get their own lines. The packing list starts with the car kit and the roadside basics nobody remembers until the hard shoulder.
A look inside the Road trip template
How to plan the route from it
- 1Download the file. It opens in Excel, or upload to Google Sheets to plan with your co-driver.
- 2Fill the overview: route, dates, vehicle, the total budget the trip has to fit, and your fuel economy and fuel price so the fuel line can calculate itself.
- 3Relabel the legs to your actual route and log the overnight stop in each leg first: beds before attractions.
- 4Log fuel, tolls and park costs as you go; the budget tab totals them and splits by who paid.
- 5Run the pre-trip list in order: it starts with the car because everything else depends on it.
Editing tips
Book the ends, leave the middle loose
The first and last nights are the ones a late arrival can ruin, so book those. Between them, a road trip is better with slack: one empty leg absorbs the detour that turns out to be the best day.
Plan drive times, not distances
Two hundred miles of interstate and two hundred miles of canyon switchbacks are different days. Log the estimated drive time in each leg's own field and keep any single day under five hours where you can.
The paper map is not nostalgia
The best stretches of a road trip are exactly the ones without signal. Download offline maps and keep the paper map in the door pocket: it weighs nothing and never runs out of battery.
Frequently asked questions
What should a road trip itinerary include?
Four things beat everything else: where you sleep each night, the drive time per leg, fuel stops for the empty stretches, and a budget that tracks fuel and tolls separately from the fun. This template has a home for each; the detours fill in the rest.
Does it work for a rental car?
Yes. The vehicle field on the overview holds the rental details, the bookings tab has a car-rental section for the confirmation and pick-up/drop-off times, and the budget has a car line for the hire cost.
How many days does it plan for?
Seven legs out of the box. Delete rows for a long weekend or copy a leg's block for a two-week route. The layout and formulas do not care how many legs you add.
Does it work in Google Sheets?
Yes. Drop the .xlsx into Google Drive and open it as a Sheet; the leg labels, budget formulas and checklists come through intact. Shared editing is handy when the co-driver plans the food stops.
Get the Road trip template
Download the road trip template (.xlsx)Excel or Google Sheets · 7-day leg-by-leg layoutOther formats
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